+Team GPSaxophone Posted January 13, 2004 Share Posted January 13, 2004 I'm in the planning stages of hosting an event cache. I've been to a few before, so I already have some ideas. I'd like more. Use this thread to suggest activities for event caches or tell of your experience at one. Quote Link to comment
+ChrisCindy Posted January 13, 2004 Share Posted January 13, 2004 A live band and finger sandwiches. Quote Link to comment
+Doc-Dean Posted January 13, 2004 Share Posted January 13, 2004 Speed cache Each person or team is sent out one at a time with a short range radio. The timer starts when they leave the table and stops when they radio in that they found the cache. To prove they found the cache a deck of cards is in the cache and they have to bring back one card. Prizes were give to the fastest and slowest finders. Quote Link to comment
+Mastifflover Posted January 13, 2004 Share Posted January 13, 2004 Never been to one but would like to. Really miss the smurf! Quote Link to comment
+bigredmed Posted January 13, 2004 Share Posted January 13, 2004 Speed caches are cool (but weather dependent). We set one up and no one was able to do it with the rain we received. We are trying something new with our meeting in Feb. We are bringing the box, the form, and the tag for a geocache. All attendees that bring an item to place in the cache will get a chance at winning it so that they can place the cache. If this works, I could see it becoming a tradition that after a meeting, we have a new cache to find somewhere in Nebraska. I will let you know how it comes out. Quote Link to comment
+carleenp Posted January 13, 2004 Share Posted January 13, 2004 (edited) We are bringing the box, the form, and the tag for a geocache. All attendees that bring an item to place in the cache will get a chance at winning it so that they can place the cache. If this works, I could see it becoming a tradition that after a meeting, we have a new cache to find somewhere in Nebraska. I will let you know how it comes out. To give fair credit on that idea, I stole it from some other event page that I saw (I think Colorado). I thought it sounded like a fun way to create a nice doorprize. Edited January 13, 2004 by carleenp Quote Link to comment
+bitbrain Posted January 13, 2004 Share Posted January 13, 2004 Free hats. Never underestimate the power of a free hat. The best events that I have attended were not overly planned. There was no 'meeting' atmosphere. The goal of those events was to get together, hang out, eat, drink & cache or talk caching. Quote Link to comment
+ChrisCindy Posted January 13, 2004 Share Posted January 13, 2004 All good cache events also need to involve hammers. Caches and people are all you need to make it fun. The rest is just gravy. Quote Link to comment
+CO Admin Posted January 13, 2004 Share Posted January 13, 2004 We are bringing the box, the form, and the tag for a geocache. All attendees that bring an item to place in the cache will get a chance at winning it so that they can place the cache. If this works, I could see it becoming a tradition that after a meeting, we have a new cache to find somewhere in Nebraska. I will let you know how it comes out. To give fair credit on that idea, I stole it from some other event page that I saw (I think Colorado). I thought it sounded like a fun way to create a nice doorprize. Yes it probably was Colorado, but you cant steal what we would freely given. Its an idea that has worked well for us. After each event we get a new cache placed somewhere in the state. For our Summer picnic event last year, we had everyone bring a desert. We had WAY to much great sweets to eat. One person even brought ice cream. I think the idea was great and the kids sure loved it. Seems to me that Mtn-Man was fond of the cheese cake petti-fors. (sp) You want a great event invite ClayJar and mtn-man. Quote Link to comment
+rusty_tlc Posted January 13, 2004 Share Posted January 13, 2004 First of all the avatar thing is freaking me out. On Topic. For having only a small number of finds I've been involved with planning a lot of event caches (four). Almost as many as my owned cache count. We did a Poker Run, and a couple of meet and greets. We are working on a geocaching rally race. The Poker run was probably the best event we have done, it could be adapted as one of many activities. I think the rally will be a close contender to the poker run in popularity. I'd give you more details but then I'd have to kill you. Actually an orienteering course could be set up which would be kind of the same. The meet and greets were pretty basic, one enlightening activity we did compared the readings between GPS units. Before the event a waypoint was marked, third weed behind the sprinkler or something. Every one went to the coordinates. Then the actual location was revealed. Most people were suprised at how different readings were from unit to unit. The other meet and greet was a bunch of us getting together for coffee and pie. Hope this was helpfull. Quote Link to comment
+Renegade Knight Posted January 13, 2004 Share Posted January 13, 2004 Beer never hurt a cache event. Besides how can you go wrong with a the original liquid miracle.? Beer makes everyone better looking and funnier. Quote Link to comment
+Halden Posted January 13, 2004 Share Posted January 13, 2004 RK, Are you Canadian? Quote Link to comment
+carleenp Posted January 13, 2004 Share Posted January 13, 2004 I definitley agree about the beer! Quote Link to comment
+Snoogans Posted January 13, 2004 Share Posted January 13, 2004 Be sure to estimate the turnout and prepare for more. I did pretty good last Saturday. My formula: The number of pre-event notes minus double posts. Take that sum times two and throw in 6 more for good measure. I came up with 60+ and prepared for that. That's almost exactly what I got. I didn't run out of snacks, or drinks, which is important, so I believe the formula works. Sn gans Quote Link to comment
+carleenp Posted January 13, 2004 Share Posted January 13, 2004 I agree with snoogans. I'll add that if you request on the event page that people post or rsvp so you know how many are coming, that helps. Quote Link to comment
+cachew nut Posted January 13, 2004 Share Posted January 13, 2004 My advice would be to approach it as any other party you might throw. Make sure that your guests feel welcome, have something for everyone, and put their comfort before your own. The rest is easy and a good time will be had by all. Quote Link to comment
+CO Admin Posted January 13, 2004 Share Posted January 13, 2004 Once you get your plan together. Delegate. Quote Link to comment
+Sparky-Watts Posted January 13, 2004 Share Posted January 13, 2004 Invite me....I'm always the life of any party! Well, except the Democratic party.....blackballed......jeez.......who do they think they are, anyway? Quote Link to comment
+DeskJocky Posted January 13, 2004 Share Posted January 13, 2004 I've been to a few event caches. One was a CITO event and the other was a weekend camping event. Both where very low key and a ton of fun. Good food is a must. Activities for the kids always seem to be a hit. Set up some temporary caches of different d/t ratings. Just let people hang out and socialize. The best place to have an event cache is very close to a lot of cool caches. Beer at events? I am of course a dedicated beer drinker but I doubt I would drink. Beer makes me lazy. Anyone who drinks to much shall get stuffed in an ammo can and placed at a 5/5 cache location Quote Link to comment
+Lazyboy & Mitey Mite Posted January 13, 2004 Share Posted January 13, 2004 We have found that bikini clad coeds seem to brighten any event. Lacking that we have had drawings for prizes such as a complete cache, box and goodies included for the winner to hide. Quote Link to comment
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