+Jenny&James Posted June 4, 2009 Share Posted June 4, 2009 Hi! We'd be very grateful for your opinions on organising an 'Event' cache. We'd like to host an evening event in the local vicinity sometime over the summer, and finding a suitable venue is proving rather difficult. We've looked at 10 possible places, but they are either: 1) not happy to cater for more than 12 people 2) insisting that everyone pre-orders what they want to eat from the menu before hand 3) willing to let us have a function room to ourselves, but want to charge £50-£100 for the room The nicer venues, with a large car park, garden, nice atmosphere etc are the ones that want to charge us to hire a room. What are your thoughts? Many thanks James Quote Link to comment
+harrogate hunters Posted June 4, 2009 Share Posted June 4, 2009 go for one of the larger chains that can cope with random numbers of people turning up Quote Link to comment
+HazelS Posted June 4, 2009 Share Posted June 4, 2009 Whenever I host my quarterly events, I just say a group of us would like to come and some will be eating, some just for a few drinks... We would like our own area reserving... and all the pubs I've hosted in so far have been happy to do that - I've never had to pay a deposit, but then I have never said - I'm hosting an event.... to some people, when you say event - they think you will be making money from it - and therefore want their cut!!! Quote Link to comment
+Pharisee Posted June 5, 2009 Share Posted June 5, 2009 (edited) I recently helped Tyrolean Maid organise one in a J D Whetherspoons. They were more than happy to have us and there was no charge. We never mentioned 'geocaching', though. Just said that we would like to host a small(ish) party. Some would be eating but they'd order over the bar like any other customer. Edited June 5, 2009 by Pharisee Quote Link to comment
+Jenny&James Posted June 6, 2009 Author Share Posted June 6, 2009 (edited) Many thanks for all of the above suggestions! We've been back to our favourite venue, and have persuaded them to reserve a dining area for us at no charge, with no pre-ordering of food also! Just sorting out the event listing now! Thanks again James Edited June 6, 2009 by Jenny&James Quote Link to comment
+Jenny&James Posted June 6, 2009 Author Share Posted June 6, 2009 Many thanks for all of the above suggestions! We've been back to our favourite venue, and have persuaded them to reserve a dining area for us at no charge, with no pre-ordering of food also! Just sorting out the event listing now! Thanks again James Quote Link to comment
+Jenny&James Posted June 6, 2009 Author Share Posted June 6, 2009 Many thanks for all of the above suggestions! We've been back to our favourite venue, and have persuaded them to reserve a dining area for us at no charge, with no pre-ordering of food also! Just sorting out the event listing now! Thanks again James Quote Link to comment
+Jenny&James Posted June 6, 2009 Author Share Posted June 6, 2009 Sorry for the multiple postings - had a problem with the page refreshing! Quote Link to comment
+Simply Paul Posted June 7, 2009 Share Posted June 7, 2009 Forum posting... is it getting to be all about the numbers? Good luck with the event from the UK's most prolific organiser, apparently. I remember my first -in 2004- well. If I had one piece of advice to give, and I usually do, it's to enjoy yourselves rather than worry about it- You should get to have fun as hosts too, and good vibes are infectious. So relax and have a laugh with it. Quote Link to comment
+HazelS Posted June 7, 2009 Share Posted June 7, 2009 I'll go with what Paul said about enjoying it... If you organise it, people will come (to quote Rutson!!) and how right that is... I no longer worry abotu who will or won't come, I dont' care... you'll also find that the smaller events are the ones that people enjoy most, as people get to chat to everyone there. If you think of it as - "I'm going for a drink / meal, if anyone else wants to join me, that's fine" then you won't go far wrong! Quote Link to comment
+rutson Posted June 8, 2009 Share Posted June 8, 2009 I don't organise events Hazel, I post 'em ;-) (and they still come!) I think we can blame FDR for the original quote. Quote Link to comment
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