Thanks for all the trouble. I cannot go the whole Google Earth route yet - partly because I recently got a new computer and the Google Earth screen (the part where you are supposed to see the map) is black and I have not found the solution yet, despite browsing the forums and help.
What I am trying to achieve is to be able to save the cach coorditaes, information and some posts for a large number of caches, so that when we go cache hunting and get stuck we can check on a laptop or similar device if there are tricks or problems that we should know about. This is to avoid printing hundreds of pages of data.